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In order to improve the organizational capacity of your own structure, your institution/organization/project should be well planned, implement real services to your clients and have a complete documentation and recording system of your activities and services to operators.

In order to organize yourself, apply the following "FOLDER METHOD" tool:

Buy an office folder.

• Insert the following cardboards:

  • Mission and objectives of your agency

  • Fields of intervention and  and services to operators

  • Leaflet or presentation brochure

  • List of operators served since the last year up to now

  • 3 month action plans for your activities and services to operators
    (ongoing activity, every 3 months)

  • Records on services to operators (ongoing activity)

  • 3 month activities reports (ongoing activity, every 3 months)

  • Job description of each of your agents

  • What kind of services am I able to provide and what are my needs in skills upgrading?
    (to fill by the agent himself)

  • List of partner organizations in your region (facilitating agencies, BDS providers, training centers, micro-finance and finance institutions, entrepreneur associations) and their services.

  • Statistics and sector studies of your region.

• Now, proceed to fill this folder with the necessary activities and information and re-organize your institution.

• If you already have written your mission and your action plan and report, put it in. If not, write it.

• If all this activities as planning, implementation of services, recording and presentation have been done and will be done permanently, your organization will do a better work and will be improved. Note: Action planning, recording and reporting has to be done not only once but periodically.

• In order to use this folder not only for your internal organization but also as presentation map for visitors and national and international partners, this map should be in English language.

FORMATS for the cardboards and for some activities as action planning, three month report, records on services to operators can be downloaded here (click onto with the right mouse button and choose menu "save target as.." for download on your computer)

Cardboards cardboards.doc 20 KB

Folder formats folder-formats.doc 80 KB

Have a look on the CHECKLIST to improve your structure:

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